Project manager: the best AI tools
Stay on track, minus the paperwork.
To run a project, AI summarizes meetings, updates tracking, plans tasks and writes minutes. That's time given back to real steering instead of admin.
Our pick covers project management, meeting notes and planning.
Recommended AI tools
monday.com
The all-in-one work management platform, boosted with AI.
Notion AI
AI built right into your Notion workspace.
Motion
The calendar and task manager that schedules itself.
Fireflies.ai
The meeting assistant that takes notes and syncs your CRM.
ChatGPT
The all-round AI assistant that started the wave.
More tools for this job
Manus
An autonomous AI agent that completes tasks end to end.
Pipedrive
The visual sales CRM, now AI-assisted.
ClickUp
The project-management Swiss-army knife, supercharged with AI.
folk
NewThe light, pleasant CRM, boosted by AI to manage relationships.
KrispCall
NewAn AI cloud phone system: calls, SMS and transcripts in a single app.
NotebookLM
Google's research assistant grounded in YOUR documents.
Microsoft Copilot
The AI assistant woven into Microsoft 365 and the web.
Genspark
An AI 'super agent' that researches, synthesizes and acts for you.
Raycast
The supercharged Mac launcher, with AI built in.
Gamma
Create presentations, documents and sites from a prompt.
Granola
Augmented meeting notes, without a bot in the call.
Fathom
The meeting notetaker with a remarkably generous free tier.
Otter.ai
AI meeting notes and transcription.
tl;dv
The AI meeting recorder with sales intelligence.
Reclaim.ai
The smart calendar that schedules your tasks for you.
Beautiful.ai
AI presentation software with auto-laid-out smart slides.
Concrete use cases
As a Project manager, here's how to get the most out of these tools day to day:
- Fireflies.ai — summarize a meeting and extract the action items
- monday.com — track a project's tasks, deadlines and dependencies
- Motion — auto-reschedule tasks based on priorities